AI Usage Policy

1. Introduction

Jurnal Pengmas Kestra (JPK) recognizes the rapid development of Artificial Intelligence (AI) technologies, including Generative AI, Large Language Models (LLMs), chatbots, AI image generators, and other AI-assisted tools that may support manuscript preparation, editing, and scholarly publishing.

As a journal focusing on community service activities in the field of health sciences, JPK establishes this policy to maintain originality, transparency, information security, and integrity in scholarly publication.

JPK permits authors to use AI technologies in a limited and responsible manner while maintaining human intellectual responsibility. However, JPK strictly prohibits reviewers from using AI technologies in any part of the peer-review process to protect manuscript confidentiality, independence, objectivity, and the integrity of scholarly evaluation.

This policy applies to all Authors and Reviewers involved in the publication process of Jurnal Pengmas Kestra (JPK).

A. AI POLICY FOR AUTHORS

2. General Principles

Authors may use AI technologies as supporting tools during the preparation of community service manuscripts, provided that such use does not replace their intellectual contributions, actual implementation of community service activities, program evaluation, interpretation of outcomes, or responsibility for the manuscript.

All community service activities reported in submitted manuscripts must have been genuinely implemented and supported by reliable information, data, and documentation.

Authors remain fully responsible for all manuscript content, including any material generated, revised, or developed with AI assistance.

3. Permitted Uses of AI by Authors

Authors may use AI technologies in a limited and responsible manner to:

Improve grammar, spelling, sentence structure, and manuscript readability.
Translate manuscripts or sections of articles into other languages.
Assist with academic language editing and polishing.
Suggest improvements to manuscript structure and organization.
Summarize information or program evaluation results that have already been collected and independently verified by the authors.
Assist with processing community service evaluation data, including questionnaire results, pre-test and post-test scores, or program achievement indicators.
Suggest alternative ways of presenting information, tables, graphs, and program outcomes, provided that the authors carefully review and verify the results.
Assist in preparing educational materials or community health promotion resources, while ensuring the accuracy and reliability of health-related information.

Any AI use that affects evaluation methods, data processing, or reported outcomes must be transparently described in the manuscript.

All AI-generated outputs must be carefully reviewed, verified, and approved by the authors before being incorporated into the manuscript.

4. Prohibited Uses of AI by Authors

Authors must not use AI to:

Create or fabricate community service activities that were never actually conducted.
Generate fictitious participant data, attendance records, questionnaire results, or activity reports.
Manipulate pre-test or post-test results or program evaluation indicators to demonstrate achievements that did not occur.
Fabricate program implementation reports, intervention outcomes, or community impacts without supporting evidence.
Generate references, citations, or scientific sources that cannot be verified.
Create or manipulate photographs, activity documentation, or supporting images in a misleading manner.
Generate health-related information or scientific statements without verification against reliable sources.
Paraphrase existing materials solely to avoid plagiarism detection.
Conceal plagiarism, fabrication, falsification, or other forms of publication misconduct.
Generate substantial portions or an entire manuscript without adequate intellectual involvement from the authors.
List AI technologies, chatbots, or other AI systems as Authors or Co-Authors.

AI systems do not qualify for authorship because they cannot provide publication approval, disclose conflicts of interest, or assume responsibility for the accuracy and integrity of scholarly articles.

5. Author Responsibilities

Authors are responsible for ensuring that:

All reported community service activities were genuinely conducted.
Information regarding activity locations, dates, participants, community partners, implementation methods, and outcomes is accurate.
Program evaluation data and activity documentation are authentic and verifiable.
All references are valid and can be independently verified.
The manuscript is free from plagiarism, fabrication, and falsification.
Health-related information is accurate and does not mislead readers.
AI use does not violate copyright or intellectual property rights.
Personal information concerning community members, participants, or partners is not uploaded to AI services without a lawful basis and adequate safeguards.
The manuscript complies with all applicable publication ethics policies of JPK.

Any errors arising from AI use, including inaccurate information, fabricated references, bias, or incorrect interpretations, remain the full responsibility of the authors.

6. Disclosure of AI Use

Authors must disclose the use of Generative AI or AI technologies that generate or substantially modify manuscript content.

The disclosure must include, at minimum:

The name of the AI application or technology.
The version or model used, if known.
The purpose of AI use.
The manuscript sections or components in which AI assistance was used.
The verification and review procedures performed by the authors.

The disclosure may be included in the Acknowledgements, Methods, or a dedicated Declaration of Generative AI and AI-Assisted Technologies section.

Example of an AI Use Declaration:

Declaration of Generative AI and AI-Assisted Technologies

During the preparation of this community service manuscript, the authors used [Name of AI Tool] for [Purpose of Use]. All AI-generated outputs were carefully reviewed, verified, and edited by the authors. The authors take full responsibility for the accuracy of the information, authenticity of the community service activities, integrity of the reported outcomes, and overall content of the manuscript.

If AI is used for program evaluation data processing, analysis of community service outcomes, or essential components of implementation methods, its use must be clearly described in the Methods section.

Conventional automated tools used solely for basic spelling correction, simple grammar checking, or reference management without generating substantive content generally do not require disclosure unless otherwise determined by the Editor.

B. AI PROHIBITION POLICY FOR REVIEWERS

7. Prohibition of AI Use in Peer Review

Jurnal Pengmas Kestra (JPK) strictly prohibits all Reviewers from using Artificial Intelligence (AI) technologies during the peer-review process.

This prohibition applies to Generative AI, chatbots, Large Language Models (LLMs), and all other AI-assisted technologies used in performing peer-review responsibilities.

Reviewers are not permitted to use AI to:

Read, analyze, or evaluate manuscript content.
Assess the quality, originality, or relevance of submitted articles.
Evaluate community service implementation methods.
Analyze data, documentation, or program evaluation outcomes.
Assess the accuracy of references or the consistency of conclusions.
Generate or prepare peer-review comments.
Improve the grammar or sentence structure of reviewer comments.
Translate manuscripts or peer-review comments.
Prepare recommendations regarding manuscript acceptance, revision, or rejection.
Perform any other AI-assisted activities related to manuscript review.

All peer-review activities must be conducted independently by human reviewers based on their expertise, professional experience, and academic judgment.

8. Manuscript Confidentiality and Data Protection

All manuscripts received by Reviewers are confidential documents and may only be used for the purpose of peer review.

Reviewers are strictly prohibited from uploading, copying, entering, or sharing any part of a manuscript with AI platforms, including ChatGPT, Gemini, Claude, Copilot, or other AI services.

This prohibition includes:

Manuscript text and content.
Tables, figures, and graphs.
Community service activity documentation.
Personal data of participants, community members, and community partners.
Program evaluation information and reported outcomes.
Supplementary files and unpublished documents.
Review comments, evaluation results, and recommendations containing manuscript-related information.

These restrictions aim to protect manuscript confidentiality, authors' intellectual property rights, participants' personal information, and the integrity of the publication process.

9. Reviewer Independence and Responsibilities

Reviewers must conduct manuscript evaluations independently, objectively, professionally, and without AI assistance.

The evaluation of community service manuscripts should consider:

The originality and relevance of community service activities.
The suitability of the activities to the needs of the community or partner organizations.
The clarity of objectives and implementation methods.
Community and partner participation.
The accuracy of activity data and documentation.
The appropriateness of program evaluation methods.
The benefits, achievements, and impacts of the activities on the community.
The quality of the discussion and relevance of references.
The consistency between reported outcomes and conclusions.
The overall suitability of the manuscript for publication.

All reviewer comments and recommendations must reflect the Reviewer's independent evaluation based on academic expertise and professional judgment.

Reviewers remain fully responsible for all comments, assessments, and recommendations submitted to the Editor.

10. Reviewer Compliance Statement

By accepting a review invitation from Jurnal Pengmas Kestra (JPK), Reviewers agree to comply with the journal's prohibition on AI use throughout the peer-review process.

Reviewers must ensure that all manuscript evaluations, review comments, and publication recommendations are prepared independently without AI assistance.

Reviewer Declaration:

I declare that the entire peer-review process has been conducted independently based on my academic expertise and professional judgment. I have not used Artificial Intelligence (AI) technologies to read, analyze, evaluate, translate, prepare review comments, or provide recommendations regarding the manuscript under review. I also confirm that no part of the manuscript or confidential information has been uploaded or shared with any AI platform.

C. TRANSPARENCY AND PUBLICATION INTEGRITY

11. Principles of Transparency and Accountability

Jurnal Pengmas Kestra (JPK) applies three fundamental principles concerning the use of AI in scholarly publication.

1. Transparency

Authors must disclose the use of AI technologies that generate or substantially modify manuscript content. Reviewers are prohibited from using AI during the peer-review process.

2. Accountability

Authors are responsible for the accuracy and integrity of their manuscripts, while Reviewers are responsible for conducting independent assessments and providing professional recommendations.

3. Confidentiality

Unpublished materials, personal information, community service documentation, and other confidential information must not be entered into AI systems without adequate safeguards. Reviewers are strictly prohibited from uploading any peer-review materials to AI platforms.

D. VIOLATIONS OF THIS POLICY

12. Violations by Authors

Inappropriate use of AI, including fabrication of community service activities, manipulation of evaluation data, plagiarism, fabricated references, misleading documentation, or failure to disclose AI use when required, may be considered a violation of publication ethics.

If suspected misconduct is identified, the Editor may conduct an investigation and take appropriate actions based on the severity of the violation, including:

Requesting clarification from the authors.
Requesting manuscript revisions or corrections.
Rejecting the manuscript.
Terminating the publication process.
Issuing a correction to a published article.
Retracting an article when sufficient grounds are established.
Taking other appropriate actions in accordance with JPK's publication ethics policies.

All allegations will be assessed objectively, and the parties involved will be given an opportunity to provide clarification.

13. Violations by Reviewers

Any use of AI by Reviewers during the peer-review process constitutes a violation of Jurnal Pengmas Kestra (JPK) policy.

If a suspected violation is identified, the Editorial Board may investigate the matter and take appropriate actions, including:

Requesting clarification from the Reviewer.
Invalidating review reports prepared with AI assistance.
Removing the Reviewer from the ongoing review process.
Temporarily suspending the Reviewer from review assignments.
Removing the Reviewer from the journal's reviewer database.
Taking other appropriate measures based on the severity of the violation and the journal's publication ethics policies.

If the violation involves the disclosure of confidential information or personal data, the Editorial Board may take additional action in accordance with applicable data protection requirements and publication ethics standards.

E. FINAL PROVISIONS

This policy aims to ensure that Artificial Intelligence technologies are used in the publication process of Jurnal Pengmas Kestra (JPK) in accordance with the principles of academic integrity, transparency, information security, and professional responsibility.

JPK permits authors to use AI technologies in a limited and responsible manner but strictly prohibits Reviewers from using AI in any part of the peer-review process, without exception.

This policy may be reviewed and updated periodically in response to technological developments and evolving standards of publication ethics.

All Authors and Reviewers are required to understand and comply with this policy when submitting manuscripts or accepting peer-review invitations from Jurnal Pengmas Kestra (JPK).

Policy References

This policy has been developed with consideration of internationally recognized principles and recommendations concerning the responsible use of AI in scholarly publishing, including:

International Committee of Medical Journal Editors (ICMJE) – Recommendations for the Conduct, Reporting, Editing, and Publication of Scholarly Work in Medical Journals.
World Association of Medical Editors (WAME) – Recommendations concerning Generative AI and scholarly manuscripts.
Committee on Publication Ethics (COPE) – Guidelines on publication integrity, manuscript confidentiality, transparency, and peer-review ethics.

Approved by: Editorial Board of Jurnal Pengmas Kestra (JPK).